How to Have Grok Bot Chase Your Showing Follow-Ups for You (Step-by-Step)

This is part of How to Have Grok Bot ______ for You. Third niche spin. Realtor only. Real pipeline workflows, not a find-replace of HVAC, roofing, or the generic follow-up post.

You are the agent and the office. Hot buyers who went quiet after a second look. Showing confirms that never got a lock. Portal leads that sat while you were on a listing appointment. Open-house names with no next step. Showings do not die because you do not care. They die because chase never happened between doors.

Done tonight is not “AI writes the offer.” Done is one named Showing Follow-Up Clerk, one inbox where buyer and listing messages die, and one dry-run stack of drafts sorted by real realtor urgency. Drafts only. You send from the car.

Hire a Showing Follow-Up Clerk

Name the bot Showing Follow-Up Clerk. Or Tour Feedback Drafter. Pin a three-line charter on it.

• Owns: unanswered showing, buyer, and listing messages in the one inbox where work dies. Classifies each thread by realtor urgency. Leaves a send-ready draft (or a [NEED] line).
• Good: a morning stack on your phone: hot post-tour buyers first, then same-day showing confirms, post-tour feedback, new portal leads, open-house attendees, quiet mid-search buyers, then seller weekend updates. Different copy per class. No one template.
• Never: send. Never invent offer price, CMA numbers, closing date, commission, contingency advice, or “your house will sell for X.” Never give legal, medical, or financial advice. Never talk to a live client unattended.

That is the job. Sort the pile. Draft what you would actually say. Leave the send to you.

This is not the generic follow-up with leads post (any local shop). Not HVAC call triage (no-cool, filters, parts). Not storm lead chase (leaks, adjusters, install). Not email to-do list (ranked actions across life). This is Small Business / realtor. Showing. Feedback. Portal lead. Open house. Buyer quiet. Seller update.

What the stack has to hold

One screen. If every draft sounds the same, it failed.

1. Hot buyer after showing / wants second look. Same-day priority. Short. Name the address they toured. Ask what they liked, what held them back, and whether they want another pass or a private write-up next step. Do not invent an offer price or “we should go in at ask.”
2. Showing confirmation (today / tomorrow). Lock the window you already set. Ask for gate code, parking, pets, or alarm only if you need it. Do not invent a new day or a showing agent name you did not type.
3. Post-showing feedback chase. 24 hour bump if quiet after the tour. Ask for honest notes you can take back to the listing side. No guilt trip. No second pitch for a different listing unless they asked.
4. New portal / Zillow / Realtor.com inquiry. Not yet toured. Confirm interest, ask timing and must-haves, offer two real windows you typed. Never invent days on market, price drops, or “this one will go fast” unless you wrote that note.
5. Open house attendee follow-up. Thank them. Name the listing. Ask one clarifying question (timeline, financing stage, other homes they liked). Do not invent comps or a CMA.
6. Quiet mid-search buyer. Went dark after a few tours. Short status. Offer a clean next step: new matches from criteria they gave, or a pause. No invented inventory list.
7. Seller weekend showing update. Count and tone only from notes you typed. Honest feedback summary draft. Never invent offer interest, appraisal talk, or a new list price.

What you connect (and what you don’t)

Grok Bot is early beta. SpaceXAI and Cursor are building it. Connectors live under Settings → Plugins. One shared computer for all your bots. Start thin.

Night one, connect only what the clerk needs:

• The one inbox where showing work dies. Gmail, texts, Follow Up Boss notes forwarded to email, or the messenger your desk actually uses. One. Not every portal at once.
• Optional: a notes doc where you keep showing windows you can keep, neighborhoods you cover, and the feedback wording you actually use with listing agents.
• Optional: paste three cold threads in chat if a plugin is not there yet. Paste works.

Do not connect banking, email send, or social write access. Do not paste a Follow Up Boss, kvCORE, or MLS password in chat. Authorize in the browser. Open Settings → Plugins from the sidebar, or press Cmd+,.

Tonight, in seven steps

1. Name what a missed showing costs you. A hot buyer who wrote with another agent. A confirm that slid while you were on a listing appointment. An open-house name that went cold for a week.
2. Pick the one inbox. Texts. Portal email. CRM forward. Where showing work dies. Write it down.
3. Hire Showing Follow-Up Clerk. Paste the charter below. Say drafts only. Say never send. Say this is realtor showing chase, not HVAC triage, not storm leads, not a generic lead SDR.
4. Connect that one inbox (or paste). Settings → Plugins. Or paste three cold threads. Do not connect the whole stack.
5. Run one manual stack. Ask it to classify each thread and draft. Kill any invented offer price. Kill any invented CMA or closing date. Kill any “your house will sell for X.” Kill leftover HVAC or roofing sections.
6. Pick a trigger. Weekday mornings before first showing, and tighter on weekends with open houses. Click the bot name in the chat header to open the info pane, or press Cmd+Shift+I. Save a routine: every weekday morning, scan that inbox, leave the chase stack in this chat, do not send. Confirm the time zone. Hot post-tour buyers stay same-day.
7. Five-minute car check. Skim class, draft, [NEED] lines. You edit. You send. You drive to the next door.

That is tonight. A clerk that sorts showing urgency the way your desk already thinks. You still own the send, the numbers, and the advice.

Copy-paste charter

You are Showing Follow-Up Clerk (Tour Feedback Drafter) for my one-person / small realtor desk.

Owns: unanswered showing, buyer, and listing messages in the one inbox I connect. Classify each thread. Leave a send-ready draft or a [NEED] line.
Good: a morning stack I can skim in five minutes on my phone, sorted by real realtor urgency. Different copy per class. No one template.
Never: send, post, or spend. Never invent offer price, CMA numbers, closing date, commission, contingency advice, days on market, price drops, or “your house will sell for X.” Never give legal, medical, or financial advice. Never talk to a live client unattended. Never promise a showing window I did not type.

Every weekday morning (and tighter on open-house weekends), look at that inbox. Skip anything I already answered or that said never mind. For each remaining thread, classify it as ONE of these and write a different follow-up:

1) hot buyer after showing / wants second look (same-day priority)
2) showing confirmation (today / tomorrow)
3) post-showing feedback chase (24h bump if quiet)
4) new portal / Zillow / Realtor.com inquiry not yet toured
5) open house attendee follow-up
6) quiet mid-search buyer
7) seller weekend showing update (count + tone only from notes I typed)

Write 4 to 8 sentences in my desk voice. Short. Plain. Use their name if we have it. Mention the actual address, open house, or search they asked about. End with one clear next step I can keep.

If a name, address, price, date, showing window, offer status, CMA number, or financing stage is missing, do not invent it. Put a [NEED] line under the draft that names the missing fact. Then stop on that thread.

After a busy showing day: put every hot post-tour buyer at the top. Do not bury them under portal lead intros.

Leave the drafts in this chat. I send them.
If you cannot see the inbox, write [NEED] and stop. This is realtor showing chase, not HVAC triage, not storm lead chase, and not a generic lead SDR. Drafts only.

What done means

You open the stack, spend five minutes in the driveway, and send the ones that are clean. That is it.

If every draft sounds like “just circling back,” tighten the charter. If it invented an offer price or a CMA, kill the line. If it promised Saturday at 2 and you did not type Saturday at 2, kill the line. Generic lead timing belongs in follow-up. HVAC urgency stays with HVAC call triage. Roofing storm chase stays with storm leads. Showing Follow-Up Clerk stops when the pile is sorted and the drafts are yours to send.

Limits worth saying out loud

It is beta. Expect rough edges. One shared computer means protect the logins. Do not connect every tool night one. Do not let it send. Do not let it spend. Do not let it talk to a live client unattended. Do not ask it for legal, medical, or financial advice. Never invent offer price, CMA, closing date, commission, or “your house will sell for X.” Missing facts get [NEED]. Never paste passwords.

If you want the product itself, start at Grok Bot Explained. Any local shop follow-up: follow-up with leads. HVAC callbacks: HVAC call triage. Roofing storm chase: storm leads. Public facts before first contact: research leads. Shop calendar plus three decisions: daily business briefing. Inbox into ranked actions: email to-do list. Public rival changes: competitors. New prospect lists: find customers. One meeting, one brief: meeting prep. One idea into a dated week of drafts: content week. Your day across work and home: morning briefing. Topics and URLs you named: watchlist. A tiny team on top: Chief of Staff.

If you want this built for your desk, that’s a different conversation.